Bid Filer: Assemble incoming bid packets, sort numerically and file chronologically into appropriate storage unit.
Bid Qualifying Team: Contact viewers that placed bids on the Auction website. Verify bid information, explain bidding process and let callers know the day and time their item will auctioned on air.
Bid Runner: Collect bids from the phone bank and distribute to the bid sorters behind the set. Take completed bid packets to the confirmation area. Kids 10 and older may participate.
Bid Runner Captain: Train and supervise bid runner team. Work with volunteers to ensure bids are quickly and efficiently transferred to the item boards and confirmation area. *New captain training will take place on Tuesday, May 21 at 7 pm.
Bid Sorter: Sort bids by item and amount with earliest high bid on top. Place paperwork into a confirmation packet and give to a bid runner.
Board Captain: Track bids on the Auction board using information relayed from the phone bank and the bid sorters. Update bids quickly and efficiently, star overbids, and assist with setting up new boards. *New captain training will take place on Tuesday, May 21 at 7 pm.
Café Server: Prepare and serve refreshments, snacks and a meal to volunteers and staff.
Confirmation Call Team: Call winning bidder of auction items, verify bidder information, inform winner of options for picking up and paying for item and complete information on bid slip.
Data Entry: Enter data from bid packets into Auction software program.
Display Designer: Set up and arrange Auction merchandise for attractive on-camera display. Create identification cards to clearly distinguish each item for potential bidders.
Merchandise Mover: Retrieve items from Auction warehouse and deliver to display design team. Move finished carts to on-camera location, set up item boards, tear down carts, and carefully return items to the warehouse.
Phone Bank: Answer calls from viewers interested in bidding on an Auction item. Identify item on the board and record bid details and contact information on a slip.
Phone Bank Captain: Work with volunteers to make sure bids are recorded quickly, accurately and legibly. Relay high bids to the boards and turn completed slips over to the bid runners. *New captain training will take place on Tuesday, May 21 at 7 pm.
Pick Up and Pay Cashier: Greet customers, confirm winning items, and process their transaction.
Pick Up and Pay Runner: Retrieve Auction items from warehouse, confirm purchases with customer, and hand to winning bidder.
Demo Assistants: Help set up stage presentations, monitor seating, distribute handouts, check sound levels, take attendance and assist with clean up as needed.
Exhibitor Check-In: Greet exhibitors, hand out ingress packets and direct them to their assigned booth location on the exhibition hall floor.
Exhibitor Entrance Attendant: Monitor traffic flow near the back doors of the Exhibition Hall. Ensure that visitors have valid exhibitor or volunteer passes, answer basic show questions and provide directions to the locations of events and show facilities.
Floater: Volunteers will be given a job assignment to fill openings due to cancellations, unfilled positions and other staffing needs.
Greeter: Welcome visitors to Garden Expo. Direct attendees to entry gates, ticket booths, classrooms, demos and exhibitor booths. Hand out programs and answer basic questions about the show.
Handstamper: Provide hand stamps to visitors that would like to re-enter the show and answer general event questions.
Quilt Expo Booth: Promote WPT’s fall Quilt Expo, answer general questions about the show, hand out literature and encourage visitors to participate in the prize drawing.
Raffle and Info Desk: Give directions and answer questions about Garden Expo using information sheets we provide. Sell raffle tickets.
Seminar Assistant: Welcome guests, adjust lighting levels, keep presenters on schedule, distribute handouts and evaluation forms, make announcements, take attendance, manage traffic flow and assist where needed.
Ticket Sales: Greet attendees and sell tickets in the front or back lobby of the Exhibition Hall. Answer basic questions and direct visitors to seminars, exhibitor booths, food stations and Alliant Energy Center amenities.
Volunteer Check-In: Greet volunteers, hand them their name badges and direct them to training and orientation in the volunteer lounge.
Workshop Assistant: Help set up workshops, distribute materials, assist participants with projects and lend a hand with clean up.
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